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Heads up! We have scanned the upcoming agenda for Beachwood City. We found 9 items that need your immediate attention before the vote.
| HIGH CONCERN (LEVEL 9) |
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New Policy on ‘AI Processing of Communications’
The agenda includes a first reading of a new policy titled ‘Recording and AI Processing of Communications on School Property’ (po7540.10). The district has not provided the text of this policy, raising serious questions about a potential new student surveillance system using Artificial Intelligence without parental consent or oversight.
Recommended Action Plan
INVESTIGATE & DEMAND TRANSPARENCY: The text for Item H.2, Policy 7540.10, is missing. Open the ‘1st Reading September 2026.pdf’ file attached to the Official Agenda (linked above) to find the text. Email Superintendent Robert Hardis at rph@beachwoodschools.org: ‘I demand the vote on Policy 7540.10 be postponed until the full text is made public and parents have at least 30 days to review this potential new surveillance policy.’
💰 Impact: Student Privacy
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| NEEDS REVIEW (LEVEL 7) |
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Board Eliminates Policy on Recording Parent Meetings
Under Item H.2, the Board is voting to rescind Policy 2461, which governed the recording of IEP and 504 meetings. Removing this policy creates a vacuum, potentially allowing administrators to forbid parents from recording these critical meetings about their child’s special education needs, denying them an accurate record.
Recommended Action Plan
DEMAND ANSWERS: Email Superintendent Robert Hardis at rph@beachwoodschools.org and call the Board at (216) 464-2600 before the meeting. Ask: ‘Regarding Item H.2, why is Policy 2461 being rescinded? What will be the new policy for parents who need to record IEP meetings to ensure their child’s rights are protected?’
💰 Impact: Reduced Transparency
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| NEEDS REVIEW (LEVEL 7) |
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Secret Changes to Student Records Policy
The Board is voting on a revised ‘Student Records’ policy (po8330), but the text of the changes has not been provided in the agenda packet. Any modification to how student data is handled, stored, or shared must be fully transparent to parents to ensure privacy and parental rights are not being weakened.
Recommended Action Plan
INVESTIGATE: The text for Item H.2, Policy 8330, is missing from the packet. Open the ‘1st Reading September 2026.pdf’ file attached in the Official Agenda (linked above) to find the text and confirm it does not weaken parental access or data privacy rights.
💰 Impact: Your Child’s Data
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| NEEDS REVIEW (LEVEL 6) |
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Vague Title — Manual Review Required
The agenda for Item H.2 lists a revised policy on ‘Relations with Special Interest Groups’ (po9700), but the actual policy text is missing. This is a critical policy that could either protect our schools from outside activist groups or formally invite them in.
Recommended Action Plan
INVESTIGATE: Open the ‘1st Reading September 2026.pdf’ file attached in the Official Agenda (linked above) to find the text of Policy 9700. We need to know if this revision strengthens protections against ideological groups or weakens them.
💰 Impact: School Influence
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✅ Wins to Defend
Good moves worth showing up to support so they stick.
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| Major Win (LEVEL 10) |
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Board Bans Ideological Litmus Tests for Staff and Students
Proposed new Policy 2265 under Item H.2 is a major victory for freedom of conscience. It explicitly forbids the district from requiring staff, job applicants, or students to agree with or express opinions on ‘specific beliefs, affiliations, ideals, principles concerning political movements, or ideology.’ This policy effectively bans the use of DEI loyalty statements in hiring and promotions.
How to Lock It In
PACK THE ROOM TO DEFEND THIS: This is a landmark policy. We must show overwhelming support for Item H.2, Policy 2265. Sign up for public comment to thank the board for protecting teachers from ideological coercion. This is a model policy for every district in the state.
✅ Why It Matters: Freedom of Conscience
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| Major Win (LEVEL 8) |
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New Policy Prohibits On-Campus Political Campaigning
Under Item H.2, the Board is introducing revised policies (1231, 3231, 4231) that explicitly prohibit staff from using school property or work time to campaign for any political issue, candidate, levy, or bond issue. This protects our schools from being used as a political tool and ensures tax dollars aren’t used for electioneering.
How to Lock It In
SECURE THIS WIN: Show up to the meeting to support the first reading of Item H.2, specifically policies 1231, 3231, and 4231. Email Superintendent Robert Hardis at rph@beachwoodschools.org: ‘Thank you for protecting our schools from political activism with the proposed revisions to the Outside Activities policies. Please ensure they are passed without being weakened.’
✅ Why It Matters: Taxpayer Protection
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| Major Win (LEVEL 7) |
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Board Prioritizes Academic Merit for Scholarships
The Board is finalizing revised Policy 5430, which determines class rank for state scholarship programs. The policy uses concrete academic metrics like GPA, standardized test scores (ACT/SAT), and advanced coursework to break ties, ensuring top honors go to the most academically deserving students.
How to Lock It In
SUPPORT THIS WIN: Email Superintendent Robert Hardis at rph@beachwoodschools.org and call the Board at (216) 464-2600. Thank them for passing Item H.1, Policy 5430, and for prioritizing academic excellence over subjective measures. Get this on the record so it can’t be quietly reversed.
✅ Why It Matters: Focus on Academics
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| Win (LEVEL 5) |
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Vague Title — Manual Review Required
Item H.2 introduces a new policy, ‘Proper Use of Public Funds’ (po6100), but the text is not included in the packet. This policy could be a significant step toward ensuring fiscal responsibility and transparency with taxpayer money.
How to Lock It In
INVESTIGATE: Open the ‘1st Reading September 2026.pdf’ file attached in the Official Agenda (linked above) to confirm whether Policy 6100 contains strong new protections for taxpayer funds. If it does, be prepared to support it at the next meeting.
✅ Why It Matters: Taxpayer Money
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| Win (LEVEL 4) |
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Vague Title — Manual Review Required
Item H.2 includes a new policy titled ‘Youth Membership Organization Access’ (po5224), but the text is not provided. This could be a win, potentially securing equal access to school facilities for groups like the Boy Scouts and Girl Scouts.
How to Lock It In
INVESTIGATE: Open the ‘1st Reading September 2026.pdf’ file attached in the Official Agenda (linked above) to confirm whether Policy 5224 protects access for traditional youth groups. If it does, email the board to express your support.
✅ Why It Matters: Equal Access
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